FINAL EVENT DETAILS FORM 

Final event details & Run sheet

We are getting closer to your event and all your preparations will be underway! To ensure the day runs smoothly and all the little bits and pieces have been organised fill out our event details & run sheet below. A printable word file is also available below if you would like to fill this out as you go. 

CLICK HERE FOR FORM IN WORD FORMAT

Once you have all the details confirmed for your event fill out this form below or send us back your word doc and we will have everything on record.

All the final information must be submitted 21 days before your event. Don't be too overwhelmed by all the information - download the form and take your time to fill it out as you go get ready for your event. 

If you have any questions at all please don't hesitate to send Jen & JC an email to info@vieillebranche.com.au or call 07 3862 1840. We will get back to you as soon as we can. 

SCROLL DOWN FOR ONLINE FORM

GENERAL DETAILS
EVENT TYPE *
Saturday event from 5pm - 11pm
VENUE EXTRAS
Supplier details
Contact Name, Phone + Email
Contact Name, Phone + Email
Contact Name, Phone + Email
Please note: we prefer if your florist could bump in from 12 midday on the day of your event or the Friday afternoon beforehand.
Between 9am - 11am the Sunday after your event. Please tell us who will be collecting the day afterwards.
CATERING DETAILS
Contact Name, Phone + Email
(ie share dishes, cocktail canapes, indian, grazing table, food truck?)
If they are not from our preferred suppliers form have we had a meeting with your caterers to run through our kitchen setup?
Is all kitchen equipment, crockery and serving dishes being hired through your catering company or by you? Vieille Branche provides bench space only.
BAR DETAILS
BAR SETUP – Check either A or B *
What time will you be delivering all the alcohol for your event? The afternoon a day before your event is usually the best time for Vieille Branche
What time will you caters bar staff be bumping in?
What time will you be delivering all the alcohol for your event? The afternoon a day before your event is usually the best time for Vieille Branche
(ie beer wine & champagne, basic spirits etc)
Have you hired glass wear for your event? Make sure you hire enough for your final number of guests
Do you have a water or non-alcoholic drink station? Please let us know any details for this?
Have you provided serviettes and plastic cups if you want to serve your drinks/soft drinks from these.
Will you be serving tea & coffee? Please let us know any details for this?
SEATING LAYOUT
Any Decoration? Please give details if you have someone arranging any extra table decoration on the day.
VIEILLE BRANCHE HIRE
STAFFING *
Please let us know how you would like us to staff your event
Rubbish Removal *
As we don't have sufficient space for glass and cardboard rubbish on site we will need it to be removed the following day. This can either be done by yourselves or through skip bin hire. Food waste should be removed by your caterers on the evening of your event – we will discuss this with them
Vieille Branche Hire *
Any extra's on the day
Chilling Drinks/Food options *
If you would like to hire additional cold storage
Choose one below
Choose one below
FINAL RUN SHEET
Contact Name
Below is an example for a 5-11pm event at Vieille Branche. This is just an example – please fill this out as you imagine your event. 4:00pm Musicians arrive to setup. Bar staff arrive and setup bar area. 4:15pm Caterers arrive and setup to begin service 5:00PM Guests arrive arrive and mingle in bar area and outside on the driveway? 6:00pm Food service starts? 6:30pm MC welcomes guests and run’s through the evenings events 7:30pm Guests mingle, dance and eat plenty of delicious food 10:30pm Last drinks served. 11:00pm Event concludes & transport arrives.

FURTHER NOTES

Vieille Branche EVENTS CONTACT NUMBER ON THE DAY OF THE EVENT - (07) 3862 1840

FINAL DETAILS CHECKLIST + REQUIREMENTS
21 DAYS prior to your event please provide the following to Vieille Branche

  •   Completed Final Details Sheet in full + email back to Vieille Branche in a Word document or via the online form

Please note:

Final numbers and final payment must be confirmed and processed 14 days before the event date as per the Terms + Conditions in the Vieille Branche Events Package

Thankyou and looking forward to celebrating with you!

JC & Jen